Create and manage dotoos
Create a dotoo
- Choose Dotoos in the menu. You land in your business calendar.
- Click Create at the top right. On a narrow screen that option is in the menu behind the three dots, as Create dotoo.
- If you want to use a template, choose it at the top of the form. The rest is then prefilled. See Templates.
- Fill in the details and save.
The fields on the form
The form runs from top to bottom like this:
Cover image and Title. This is what attendees see first.
Start date and End date. If Allow multi-date dotoos is on in your settings, you can turn on This dotoo consists of multiple dates here. Attendees then sign up for all sessions at once.
Signup opening date and Signup closing date. These set the window in which people can sign up. If you leave them empty, signup stays open until the activity starts. Outside that window attendees see Signup window closed, with the dates.
Location. If you turn on I want to use an online location., you fill in the Link of the online location instead.
Ticket types. This sets the price, the capacity, and who can sign up. A dotoo needs at least one. See Tickets and capacity.
Show the number of people going. Turn this off if visitors do not need to see how many people already joined.
Description.
Category. Only visible if you have categories. Attendees can filter your calendar by it.
Guides. See Guides.
Display type. Public, members only, or hidden. See Share your public pages.
Transaction deadline. The number of hours before the start after which canceling is no longer free. This field only appears on a dotoo that uses tokens or memberships for payment.
Sent a reminder. The number of hours before the start when all attendees automatically get a reminder.
Signup settings
At the bottom of the form is the Signup settings heading with two fields:
- Signup message — appears on the confirmation screen when someone signs up, for example what to bring
- Signup terms — terms someone must accept before they can continue
Finish with Create, or with Save if you are editing an existing dotoo.
Make a quick change from the calendar
If you click a dotoo in the calendar, a window opens instead of the full page. In List view you do the same with the Quick view button.
In that window the details are on the left and, depending on your permissions, these buttons:
- Edit information
- Add members and Add guests
- View dotoo — opens the full page in a new tab
- View timeline
- Archive
The attendee list is on the right, with the maximum number of attendees above it. You can change that number there right away. Use the circle next to the title to reload the data.
The Actions menu
When you open a dotoo, the Actions button sits with the details. Depending on your permissions, it includes:
| Action | What it does |
|---|---|
| Chat | Opens the chat with the attendees of this dotoo |
| Copy link | Puts the shareable link on your clipboard |
| Edit | Opens the form |
| Add members | Signs existing members up |
| Add guests | Signs someone up without an account |
| View template | Jumps to the template this dotoo belongs to |
| View timeline | Shows who changed what and when |
| Archive | Removes the dotoo from your overviews |
Statuses
A dotoo moves through these statuses. You do not have to keep track of this yourself: DoToo updates the status every few minutes.
| Status | Meaning |
|---|---|
| Draft | Not active yet |
| Scheduled | Ready, people can sign up |
| In progress | The activity is happening now |
| Completed | The activity has finished |
| Canceled | It is not going ahead |
| Archived | Removed from the lists |
Archiving
If you want to take a dotoo out of your overviews, choose Actions → Archive. Only an admin can do that.